Cadet Application — User Guide

RCI Card · Cadet registration and application · How to apply and use your cadet dashboard

Who This Guide Is For

This guide is written in plain language with clear, numbered steps so that it is easy to use for everyone. Use the Table of Contents above to jump to any section. If a step is unclear, ask your administrator or a colleague for help.

Applicants who want to join RCI as a cadet use this guide to learn how to fill the cadet application form, what happens after you apply, and how to use your cadet dashboard (payment, messages, ID card).

Admins who review cadet applications use this guide to learn how to view applications, update status, review payment information, and commission cadets to officers.

Part A: Applicants (Becoming a Cadet)

How to Apply

You do not need to log in first. Go to the Cadet Apply page (often linked from the main site or login page). You will create your account and your application in one go.

What You Need to Fill In

The form has several sections:

• Account & personal — Email, password, photo (optional but recommended), surname, first name, other names, date of birth, sex, phone, marital status, height, blood group, genotype.
• Origin details — Nationality, state of origin, home town, local government area, resident state, next of kin (name, phone, relationship).
• Service information — Division, Brigade, and Battalion (required; choose from dropdowns). Church name and address, department, prior experience, certificates.
• Spiritual information — Born again (yes/no), date, denomination, pastor name and phone, reason for joining.

Division, brigade, and battalion are loaded from the system; select the ones that apply to you. Other fields may be required or optional depending on the form.

After You Apply

Once you submit, you are logged in and can use the Cadet area. From the sidebar you will see My Cadet Application and Messages from Admin. Your application status starts as Waiting for Review. While status is Waiting, you must submit payment information (see below).

Your Cadet Dashboard

Go to My Cadet Application (or Cadet) to see:

• Your application status (Waiting for Review, Waiting for Processing, In Processing, Accepted, Rejected, or Commissioned to Officer).
• Your Training ID (once the admin has moved you to In Processing or Accepted).
• A form for Payment Information when status is Waiting (see below).
• Messages from Admin — view and reply to messages from staff.
• Your temporary or final ID card (when status is In Processing or Accepted) with a Print ID Card button.
• An application summary of your submitted data.

Payment Information

While your status is Waiting for Review, the dashboard shows a Payment Information section. You must:

• Enter the amount you paid (in Naira).
• Upload proof of payment (image file, e.g. bank receipt or transfer screenshot). The required amount and bank account details are shown on the same page.

Click Submit Information. After review, an admin will move your status to Waiting for Processing and then In Processing or Accepted. You will receive notifications when your status changes.

Messages from Admin

Use Messages from Admin in the sidebar (or the messages section on your dashboard) to read and reply to messages from staff. They may ask for more information or send updates about your application. Reply in the same thread so admins can see your response.

What Each Status Means

Your ID Card

When your status is In Processing or Accepted, your Training ID is generated and your ID card appears on the dashboard. You can Print ID Card to print or save it as PDF. Use it as your temporary (or final) cadet ID until you are commissioned to officer.

Part B: Admins (Reviewing Cadet Applications)

Cadet Applications Menu

If you have permission to view applications, you will see Cadet Applications under Applications & Requests in the sidebar. Open it to see the list of all cadet applications.

Viewing and Filtering Applications

On the Cadet Applications page you can:

• Filter by status (e.g. Waiting, In Processing, Accepted) or cadet category (Junior, Yankee, Officer).
• Search by name, email, or other fields if the page supports it.
• Click a row to open the application detail page.

Reviewing an Application

On an application’s detail page you will see:

• All personal, origin, service, and spiritual information.
• Payment information — amount paid and proof of payment (image).
• Admin notes — add or edit notes for other admins.
• Messages — exchange messages with the cadet.
• Options to update status, generate ID card, and (when applicable) commission to officer.

Updating Status

You can move an application through these statuses:

• Waiting — Initial state after the cadet applies. Cadet must submit payment from their dashboard.
• Waiting for Processing — Payment/details received; application is in the queue.
• In Processing — A Training ID and QR code are generated. The cadet can see their temporary ID card.
• Accepted — Application accepted. Cadet can view/print their ID card. Training ID is generated if not already set.
• Rejected — Application not accepted. Add admin notes or inform the cadet via messages if needed.
• Commissioned — Cadet is promoted to officer (see below).

Commissioning to Officer

When a cadet is ready to become an officer, set status to Commissioned to Officer. You must enter the rank to assign. The system will:

• Generate an RCI number (or use an existing officer record if the cadet’s email already exists as an officer).
• Create or update the Officer record with the cadet’s data and the new rank.
• Link the cadet’s User account to the Officer record so they can log in as an officer.

The cadet will then have full officer access (e.g. dashboard, IDA, promotion requests) and should use the officer login flow.

Frequently Asked Questions

What is my password? Do cadets have a default password? — Cadets do not have a default password. You chose your own password when you filled in the application form. If you forgot it, use Forgot Password? on the Login page and enter the email you used in your application; you will receive an email with a link to set a new password.

I applied but can’t log in. — After you submit the cadet form, you are logged in automatically. If you closed the browser or cleared cookies, use the Login page with the same email and password you set in the application. If you forgot your password, use Forgot Password? on the Login page.

Where do I pay? — When your status is Waiting, open My Cadet Application. The payment amount and bank account details are shown there. Pay using those details, then enter the amount and upload proof of payment on the same page.

When do I get my Training ID? — Your Training ID is generated when an admin moves your status to In Processing or Accepted. It will appear on your dashboard.

I was rejected. Can I apply again? — The system may allow a new application with a different email, or you may need to contact support. Check with your organization.

As an admin: Who can commission a cadet? — Only users with permission to manage cadet applications (and update status to commissioned) can do this. You must enter the new rank when commissioning.

End of user guide.